以下、本文になります
Submission forms for the Student Exchange Program
Documents to be submitted to Doshisha University
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Submitting Documents via “Go Global” Portfolio System
| Schedule | Documents to submit | DEADLINE | Office to submit | Remarks |
|---|---|---|---|---|
| BEFORE departure |
Request for Study Abroad | Spring departure： late January - February Fall departure：late June - July |
Faculty Office | If you already have the Letter of Admission, check the period of study abroad at the OIA and submit the form as soon as possible. "Notification of Approval of Study Abroad" will be issued after the approval of the faculty council. |
| Notification of Departure of Study Abroad | As soon as departure date is fixed | Submit as soon as your departure date is fixed. | ||
| Request for Continuing Course Registration | Before departure | － | ||
| DURING exchange |
在留届 (Japanese Citizens ONLY) |
AFTER ARRIVAL, after the students' address has been finalized. | MOFA(Ministry of Foreign Affairs of Japan) | Online Application Overseas Residential Registration（MOFA） Students OTHER THAN JAPANESE CITIZENS) Check the Ministry of Foreign Affairs or other offices of your own country if any documents are required when staying abroad for a long period. |
| Notification of Contact Information | As soon as decided/changed | Office of International Affairs | Submit through "Go Global" Portfolio (Exchange Program: Notifications) | |
| Report 1 | Immediately after arrival | Submit through "Go Global" Portfolio (Exchange Program: Report) | ||
| Report 2 | during the 1st academic term | |||
| Report 3 | during each academic term) | |||
| Pictures | Anytime | |||
| Notification of Return Plan | As soone as decided/changed | Submit through "Go Global" Portfolio (Exchange Program: Notifications) | ||
| 変更届 Notification of change -Overseas Residential Registration- (Japanese Citizens ONLY） |
In case there are any changes to the submitted Overseas Residential Registration. | MOFA(Ministry of Foreign Affairs of Japan) | Online Application Overseas Residential Registration（MOFA） Students OTHER THAN JAPANESE CITIZENS) Check the Ministry of Foreign Affairs or other offices of your own country if any documents are required when staying abroad for a long period. |
|
| 帰国・転出届 Notification of Returning/Leaving to Japan (Japanese Citizens ONLY） |
As soon as the return date is confirmed, or if you have already returned to Japan | |||
| AFTER return |
Notification of Return（Re-entry）from Study Abroad | 2 Weeks within return | Faculty Office | － |
| Request for Transfer of Credits | As soon as receiving the transcript of the host institution | Attach necessary documents (check with the Faculty Office) when submitting this form. | ||
| Report 4 | Immediately after returning | Office of International Affairs | Submit through "Go Global" Portfolio (Exchange Program: Report) | |
| Report 5 | immediately after approval of credit transfer/immediately after returning if not applying for credit transfer | |||
| Report 6 |
Within 6 months | |||
| Pictures | Anytime |
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※ The above deadline is ONLY a rough indication. For details, please check the submitting office.
※ Access Go Global Portfolio through Single Sign On.