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Submission forms for the Student Exchange Program

Documents to be submitted to Doshisha University
(~AY2015-2016 Exchange students)

Schedule Documents to submit DEADLINE Office to submit Remarks
BEFORE
departure
Request for Study Abroad [PDF 76KB]Spring departure:
late January - February
Fall departure:late June - July
Faculty Office If you already have the Letter of Admission, check the period of study abroad at the OIA and submit the form as soon as possible.
"Notification of Approval of Study Abroad" will be issued after the approval of the faculty council.
Notification of Departure to Study Abroad [PDF 55KB]As soon as departure date is fixedSubmit as soon as your departure date is fixed.
Request for Continuing Course Registration [PDF 55KB] Before departure
DURING
exchange
在留届
Japanese Citizens ONLY
AFTER ARRIVAL, after the students' address has been finalized.外務省Online Application
在留届(外務省)

Students OTHER THAN JAPANESE CITIZENS)
Check the Ministry of Foreign Affairs or other offices of your own country if any documents are required when staying abroad for a long period.
Student Exchange Report(immediately after arrival) [Word 36KB]Shortly after arrival
(after the start of orientation programs)
Office of International AffairsIt is particularly important to submit the report right after arrival without delay,
as we confirm your contact address at the host institution on this report.
Student Exchange Report(during lecture weeks) [Word 40KB] 1.5 months to 2 months after the start of each term.
※To be submitted each term.
Student Exchange Report(immediately before returning to Japan) [Word 33KB] Shortly before the end of exchange period.
AFTER
return
Notification of Return from Study Abroad [PDF 55KB]Immediately after return Faculty Office
Request for Transfer of Credits [PDF 94KB]As soon as receiving the transcript of the host institution Attach necessary documents (check with the Faculty Office) when submitting this form.
Student Exchange Questionnaire [Word 121KB]Within 2 months of returnOffice of International Affairs As there are many places to fill in, please write down point by point when you have the time.
Study Abroad Report(COVER SHEET) [Word 34KB] Cover Sheet: Please use the prescribed format.
Main Text: No prescribed format. Write about 1,000 words(Word file).
Submit the report digitally by e-mail attachment.

※The above deadline is ONLY a rough indication. For details, please check the submitting office.