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Submission forms for the Student Exchange Program

Documents to be submitted to Doshisha University
(AY2016-2017 Exchange students~)

Schedule Documents to submit DEADLINE Office to submit Remarks
BEFORE
departure
Request for Study Abroad [PDF 76KB]Spring departure:
late January - February
Fall departure:late June - July
Faculty Office If you already have the Letter of Admission, check the period of study abroad at the OIA and submit the form as soon as possible.
"Notification of Approval of Study Abroad" will be issued after the approval of the faculty council.
Notification of Departure to Study Abroad [PDF 55KB]As soon as departure date is fixedSubmit as soon as your departure date is fixed.
Request for Continuing Course Registration [PDF 55KB] Before departure
DURING
exchange
在留届
Japanese Citizens ONLY
AFTER ARRIVAL, after the students' address has been finalized.外務省Online Application
在留届(外務省)

Students OTHER THAN JAPANESE CITIZENS)
Check the Ministry of Foreign Affairs or other offices of your own country if any documents are required when staying abroad for a long period.
Notification of Contact InformationAs soon as decided/changedOffice of International AffairsSubmit through Go Global Portfolio (Exchange Program: Notifications)
Report 1Immediately after arrivalSubmit through Go Global Portfolio (Exchange Program: Report)
Report 2during the 1st academic term
Report 3during each academic term)
PicturesAnytime
Notification of Return PlanAs soone as decided/changedSubmit through Go Global Portfolio (Exchange Program: Notifications)
AFTER
return
Notification of Return from Study Abroad [PDF 55KB]2 Weeks within returnFaculty Office
Request for Transfer of Credits [PDF 94KB]As soon as receiving the transcript of the host institution Attach necessary documents (check with the Faculty Office) when submitting this form.
Report 4Immediately after returningOffice of International AffairsSubmit through Go Global Portfolio (Exchange Program: Report)
Report 5immediately after approval of credit transfer/immediately after returning if not applying for credit transfer
PicturesAnytime

※The above deadline is ONLY a rough indication. For details, please check the submitting office.
※Access Go Global Portfolio through Single Sign On.